Translation procedures in the department of justice in Ho Chi Minh City and Hanoi and what you should know

Is it possible to get a notarized translation from the Department of Justice?

The Department of Justice is a state agency that is responsible for formulating and enforcing laws, monitoring law enforcement, inspecting and handling legal documents, etc. Therefore, you can absolutely get a notarized translation at the Department of Justice.

However, you will not go directly to the headquarters of the Department of Justice to request a notarized translation but need to go to the notarized translation companies or notarized translation offices under the Department. These are public non-business units under the Department of Justice with their own office, seal, and account. Notary offices perform notary duties and notarized translations of contracts in accordance with the notary law and other legal documents, including:

• Notarization of transaction contracts
• Agreements on the purchase or mortgage of real estate, wills
• Inheritance declaration documents
• Inheritance division agreements
• Waiver of Inheritance, etc.

In Ho Chi Minh City, you can request a notarized translation in notary offices No. 1 to 7 under the HCMC Department of Justice. In Hanoi, you can ask for a notarized translation at the notary offices No. 1 to 10 under the Department of Justice of Hanoi.

Is it possible to get a notarized translation from the Department of Justice? The answer is yes, but you can’t do it directly at the headquarters of the Department of Office; you have to go to notary offices under the Department.

When do you need a notarized translation from the Department of Justice?

According to the provisions of the Notary Law 2014, notary translation services at the Department of Justice or other translation organizations such as the notary office or translation company have equal legal value. However, if your documents are required by the receiving party to be notarized in the Department of Justice, it is necessary to be notarized by the Department of Justice.

Therefore, when you receive a notarized translation request, you can ask the receiving party whether they require one done by the Department of Justice. If they require public notarization, you need to go to the Department of Justice. Otherwise, you can get a private notarized translation for a quicker procedure.

See also:

• Public notarized translation if you are interested in this service
• See more about Private and Public notarized translations

How long does it take to get a notarized translation done by the Department of Justice of Hanoi and Ho Chi Minh City?

The time to hand over the results of notarized translation documents from the Department of Justice of Hanoi and Ho Chi Minh City depends on the length and difficulty of the document as well as the translation language.

• With short documents of only 1–2 pages with simple content, the notarized translation will take about 2–3 days to complete.
• With long documents and difficult content, the time to complete the translation can be up to 2–3 weeks or more.

The Department of Justice typically takes longer to complete notarized translations than private notary offices or translation agencies. There isn’t an official translation team based at the headquarters because the Department of Justice contracts with translation partners. When a translation is needed, the Department of Justice contacts the collaborators to translate the documents as required by the client.

Notarized translation at the Department of Justice of Hanoi and Ho Chi Minh City: what documents do you need?

Usually, when requesting a notarized translation at the Department of Justice of Hanoi and Ho Chi Minh City, as well as other notary units, you need to prepare some of the following documents:

• Original papers, documents
• Notarization request form
• Copy of identity card: identity card, citizen identity card or passport
• Copies of other documents related to documents that need notarized translation as described by the law
• Previous translations (if any) to ensure the consistency of translations

In order for the notarized translation process to take place smoothly and quickly, you should contact the notary in advance for consultation.

Notarization procedures at the Department of Justice

The Department of Justice undertakes notarization procedures in accordance with the law. The notarization process at the Department of Justice includes the following five basic steps:

• Step 1: Submit the application. The applicant completes the application and submits it directly at the notary office under the Department of Justice during the specified working hours.
• Step 2: The reception department receives and checks documents. The notary shall check the documents; if they are complete and legal, they shall be processed and recorded by the notary. If incomplete, the notary shall instruct the applicant to submit additional documents. In cases of an insufficient legal basis for settlement, the notary explains the reason and refuses to accept the documents, accompanied by a written refusal if the applicant requests.
• Step 3: Drafting and signing contract documents. The two parties check and agree with the document, and the applicant signs each page of the contract. If an amendment or modification is requested, the notary will review the request and make the amendment or modification either that day or at a later appointment.
• Step 4: Sign the certificate. The notary compares the originals of the documents as prescribed before recording the testimony, signing each page of the contract, and then passing it on to the fee collection department.
• Step 5: Hand notarized results over to customers. The fee collection department of the notary unit completes the collection of notarization fees, notary remuneration, and other expenses as prescribed. Afterward, the documents are stamped and returned to the applicant.

Tips for a quick, time-saving notarized translation procedure at the Department of Justice of Hanoi and Ho Chi Minh City?

Notarized translation at the Ho Chi Minh City Department of Justice is usually longer than in private offices because the work process here needs to go through administrative stages. In addition, there is no official translator and one must contact the translation collaborators, so the translation time is also much longer.

Therefore, to notarize translation quickly and save time, you can choose to notarize at private notary offices or professional translation companies. Since these organizations have all been granted rights by the Department of Justice, their notarized translations are guaranteed legal value.

Notarized translation services at translation companies

Professional translation companies are now more widely available. When a notarized translation is required, many people opt for this option. Let’s take a look at some of the advantages and disadvantages of the translation company compared to the Department of Justice:

Pros:

• Professional translation team with high translation expertise
• Clear translation processes
• Guaranteed translation quality
• Translations are notarized more quickly than through the Department of Justice
• After-hours services to meet all translation needs

Notarized translation services at private notary offices

Compared to transactions in state agencies, many people choose private offices. The same goes for the notarized translation service. Compared with the Department of Justice, a state administrative agency, the selection of notarized translation at the private notary office has more advantages, such as thorough consultation and a significantly quicker turnaround time. Besides, private offices always work with professionalism and flexibility in problem-solving.

However, if public notarization is needed, it is still necessary to go to the Department of Justice to notarize. And the implementation of such two steps may cost more than notarization directly at the Department of Justice.

Address of the Department of Justice of Hanoi and Ho Chi Minh City and the notary offices

Below are the addresses of the Department of Justice offices in Hanoi and Ho Chi Minh City and the notary offices, which are updated accurately from the website of the Department of Justice. Save these addresses right away in case you need them.

Addresses of public notary offices in Hanoi City

Hanoi Department of Justice:

• Address: 221 Tran Phu Street, Van Quan Ward, Ha Dong District, Hanoi.
• Tel: 024.33120878; Fax: 024. 33546157
• Website: www.sotuphap.hanoi.gov.vn

➤ ➤ Notary offices under the Hanoi Department of Justice:

Hanoi Notary Office No. 1:

• Address: 310 Ba Trieu Street, Le Dai Hanh Ward, Hai Ba Trung District, Hanoi
• Phone: 043. 9761 741;

Hanoi Notary Office No. 2:

• Address: No. 22 Nguyen Hoang, Gia Thuy Ward, Long Bien District, Hanoi.
• Phone: 02438778321.
• Email: pccs2_sotp@hanoi.gov.vn

Hanoi Notary Office No. 3:

• Address: Lot D11, the new urban area of Dich Vong Ward, Cau Giay Dist., Hanoi
• Phone: (not updated at www.sotuphap.hanoi.gov.vn)

Hanoi Notary Office No. 4:

• Address: N4D Le Van Luong Street, Trung Hoa urban area, Nhan Chinh Ward, Hanoi
• Phone: 02435565027

Hanoi Notary Office No. 5:

• Address: Road 2, Phu Lo Commune, Soc Son District, Hanoi
• Phone: 024 38848555

Hanoi Notary Office No. 6:

• Address: 18 Kim Dong Street, Giap Bat Ward, Hoang Mai District, Hanoi
• Tel: 0243 664 7858

Hanoi Notary Office No. 7:

• Address: 23 Lane 19, Van Phu Street, Phu La Ward, Ha Dong District, Hanoi.
• Phone: 02433.824.043
• Website: congchung7.vn ; congchung7.com

Hanoi Notary Office No. 8:

• Address: La Thanh Street, Phu Thinh Ward, Son Tay, Hanoi.
• Phone: 02433.832.160.
• Email: vp.congchung.so8hn@gmail.com

Hanoi Notary Office No. 9:

• Address: Me Linh District Administrative Center, Hanoi
• Phone: 024 35250323

Hanoi Notary Office No. 10:

• Address: Administrative Zone II, Tay Dang Town, Ba Vi District, Hanoi
• Phone: 02433.960.974
• Email: congchungbavi@gmail.com

Address of the Ho Chi Minh City Department of Justice

Ho Chi Minh City Department of Justice:

• Address: 141-143 Pasteur, Ward 6, District 3, Ho Chi Minh City
• Tel: (+028) 3829 7052 – Fax: (+848) 3824 3155 – Email: stp@tphcm.gov.vn
• Website: www.sotuphap.hochiminhcity.gov.vn

➤ ➤ Notary Offices under the Ho Chi Minh City Department of Justice:

Ho Chi Minh City Notary Office No. 1:

• Address: 97 Pasteur, Ben Nghe, District 1, HCMC
• Tel: 0913.717299-028.38231566
• Email : pccs1@vnn.vn
• Fax : 028.38299920

Ho Chi Minh City Notary Office No. 2:

• Address: 94-96 Ngo Quyen Street, Ward 7, District 5, HCMC
• Tel: (028) 3855.1717
• Fax: (028) 62.55.66.04
• Email: pcc2.stp@tphcm.gov.vn
• Website: http://congchung2tphcm.com

Ho Chi Minh City Notary Office No. 3:

• Address 1: 12 Thong Nhat, Binh Tho Ward, Thu Duc, HCMC
• TEL: 028.3722.0323
• Fax: 028.3722.5931
• EMAIL: congdoancc3@gmail.com

Ho Chi Minh City Notary Office No. 4:

• Address: 25/5 Hoang Viet, Ward 4, Tan Binh District, HCMC.
• Tel: (028) 38117593-090 3706870
• Email: pcc4.stp@tphcm.gov.vn
• Website: http://phongcongchung4tphcm.vn

Ho Chi Minh City Notary Office No. 5:

• Address: 278 Nguyen Van Nghi Street, Ward 7, Go Vap District, HCMC
• Tel: (028) 3588 2588
• Fax (028) 3588 2526
• Email: pcc5.stp@tphcm.gov.vn.

Ho Chi Minh City Notary Office No. 6:

• Address: 47A Nguyen Van Dau Street, Ward 6, Binh Thanh District, HCMC
• Tel: 028-62976822
• Fax: 028 – 62976824
• Email: pcc6.stp@tphcm.gov.vn

Ho Chi Minh City Notary Office No. 7:

• Address: 388 Nguyen Van Luong Street, Ward 12, District 6, HCMC
• Tel: 028-38779584
• Fax: 028-38779583
• Email: pcc7.stp@tphcm.gov.vn

Frequently asked questions about notarized translation at the Department of Justice

The following are the frequently asked questions that we have compiled regarding notarized translation services at the Justice Department:

What are the functional duties of the Department of Justice?

The Department of Justice is the specialized body of the City People’s Committee. The function of the Department of Justice is:

• Advising and helping the people’s committee manage the city’s law formulation and enforcement.
• Inspection and handling of legal documents
• Popular, legal education
• Legal consultancy
• Notarization
• Testimonials
• Judicial assessment
• Commercial arbitration
• Property auction
• Secure transaction registration
• Bailiff

What are notarized translation services at the Justice Department?

This is the work carried out by the notary departments at the Department of Justice. When a client is in need of a notarized translation, a collaborator from the Department of Justice will be assigned to perform the translation. The translator then signs and testifies to the translation to assure and take responsibility for the accuracy of the translation. After that, the translation will be delivered to get the stamp at the Department of Justice and handed over to the client upon completion.

How are notarized translations at the Department of Justice and private notary offices different?

Basically, the function of the notary office under the Department of Justice and the private notary office is absolutely the same. However, if you do a notarized translation at the Department of Justice, you may need more time to receive a notarized translation than you would at a private notary office.

Is it possible to self-translate and then apply for notarization at the Department of Justice?

According to Clause 1 of Article 61 of the Notary Law 2014, “individuals can translate themselves to serve individual needs. However, the notarization of self-translated documents cannot be carried out at private notary offices or Justice Departments if the person performing the translation is not a collaborator whose signature is registered at the Department.

Hopefully, the above article has helped you understand more about translation procedures in the Hanoi and Ho Chi Minh City Department of Justice as well as the relevant information. Therefore, you will have the right options if there is a need for a notarized translation. Please read more of our articles for more useful information on translation-related topics.